Accounting General

3:08

Enter and Post GL Journal Transactions

Enter and Post General Ledger Journal Transactions

1. Accounting Main Menu > General Ledger > Enter Journal Transaction
2. Click the form ADD icon
3. Choose Date (of Posting) and Company.  The Entry No. will auto-populate
4. Enter a Comment (title or reason for entry) as needed

Option 1: Enter lines manually:

1. Click the Transactions grid ADD icon
2. Double click in the Account column to select an Account Number.  The Select Account modal will open in a new window.  Select Account and Segment and click the OK button
3. Enter an Amount in Debit or Credit column
4. Repeat the above steps until done and the Entry is in balance – optionally, you may set an Entry Reversal Date at which point Q360 will auto create a matching reversing Entry
   Note:  You may ONLY edit a manually created journal Entry as long as the Fiscal Period is not closed
5. Click the form SAVE icon

Option 2: Import Journal Entries from file:

1. Click the Transactions grid ADD icon
2. Grid Extended Menu > Import Transactions
3. Browse for the import file or drag it into the Import Modal or upload from file
4. Click the Save button in the modal – Q360 will import the lines and display them in the grid ready to be edited (if needed)

Using option 1 or 2, when done, click the form SAVE icon to save and post the Journal Entry

Navigate to Reversal Entries from the GL Entry Form

When a GL entry has been reversed, the GL Entry form now displays a clickable Reversal Entry No field. Click this field to open the related reversal journal entry directly.

The Reversal Entry No field is only visible when a reversal entry exists for the selected GL entry. Entries without a reversal do not display this field.

1. Go to Accounting > General Ledger > Enter Journal Transaction.
2. Open a GL entry that has been reversed.
3. The Reversal Entry No field displays the reversal entry number.
4. Click the Reversal Entry No to open the associated reversal journal entry.