Expenses

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Voucher Reimbursable Expense Claim Items

This action is typically performed by Accounts Payable

Voucher a Reimbursable Expense to Employee

Reimbursable Expenses need to be posted and vouchered.  The posting process for this is the same as the posting process for non-reimbursable Expenses.  See Post Employee Expense Claim procedure

1. Navigate to File Main Menu > Expenses > Review Q
2. Filter grid by Status UNPAID
3. Highlight Expense to be paid
4. From the grid Extended Menu, select “Voucher Selected Items.”  A new, unposted Voucher will be generated in a new window.  In EDIT mode, make any changes necessary and save.
5. Navigate back to the Expense window > Review tab and filter by PAID status – the reimbursable claim will now display with a Voucher No in the Voucher No column
6. To post the Voucher and release for payment, click on the Voucher No. The voucher will open in a new window.  The Payee tab will pre-populate with the submitting User’s name
7. On the Header tab, click the EDIT button
8. In the VenderInvoice No. field, enter the VenderInvoice No or click the checkmark to populate the field with today’s date
9. Save the form
10. From Extended Menu, select Post Voucher or Post Voucher and Release for Payment
11. All aspects of the Expense are tracked as Journal Entries and may be viewed on the AP Journal tab
12. If Post Voucher was selected above, open the window Extended Menu and select Release for Payment