Accounting AR

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Process Cash Receipt

Process Cash Receipts

If you know the Invoice Number:

1. Workflow Menu > Accounts Receivable > Cash Receipts bucket OR Accounting Menu > Accounts Receivable > Cash Receipts OR An Invoice > Extended Menu > Cash Receipt.  The Cash Receipts form will open
2. Enter the Date, select a Currency, Bank Account and Company
3. If you know the Invoice Number, type it in the Invoice No. field.  Click the Tab key.  When you do this, the Customer field and Balance field will auto-populate
4. In the Ref. No. field, enter the check number of the check to be applied.  Click the Tab key.  Add the full check amount in the Check Amount field.  Click the Tab key and enter the Apply Amount in the Apply Amount field (this may or may not be the same as the full check amount)
5. Click the Save Entry button
6. Repeat for all Customer checks received
7. When all checks have been entered, click the Post Batch button and then confirm the action in the window that appears

If you do not know the Invoice Number:

1. Workflow Menu > Accounts Receivable > Cash Receipts bucket OR Accounting Menu > Accounts Receivable > Cash Receipts OR An Invoice > Extended Menu > Cash Receipt.  The Cash Receipts form will open
2. Click the search button next to the Customer field.  A search form will open
3. Search by Company, Site Name, Contact, etc. and press the Search button.  Search results will appear in a grid
4. Highlight the result you wish to examine and click the Select button
5. Go to the Customer tab on the Cash Receipt form
6. Invoice No is listed in the Invoice No column.  Drill into a record as needed
   • To apply one check to multiple Invoices:
     1. Click on the Batch tab
     2. Enter the Check Number (Ref. No. field), Check Amount (full amount of Check), and Apply Amount (Invoice 1 amount)
     3. Click Save Entry
     4. Enter the Check Number (Ref. No. field), Check Amount (full amount of Check), and Apply Amount (Invoice 2 amount)
     5. Click Save Entry
     6. When you are done adding Invoices to be paid as a batch, click Post Batch button

Alternatively, Cash Receipts may be added directly from an Invoice:

1. Open an Invoice
2. From the Extended Menu, select Cash Receipt option.  The Enter Cash Receipts form will open
3. Many of the fields will auto-populate with information from the Invoice.  You may edit fields by clicking the EDIT icon
4. SAVE form